Guide to improve Your Presentation Skills
This blog serves as a Guide to Improve Your Presentation Skills With This Guide in your professional as well as personal life.
How to Have Presentation skills
The STARR Pattern
- What is the situation?
- What was your specific task?
- What did you do?
- What were the results?
- What is your recommendation?
- Convince them of your credibility, gather testimonials and statistics, and finally, if you can, appeal to their emotion.
- Organization is key to this. Ask yourself, “What can I do to make my presentation smooth and successful?”
Your introduction should:
- Grab their attention
- State your purpose
- Explain your agenda
- Show personal and specific benefits
Other ways to begin your presentations:
- A question asking about the audience’s concerns.
- A rhetorical question, such as: “Can you teach people to be creative?”
- A statement of your qualifications.
Your beginning must tell:
- WHAT the presentation is about.
- WHY the subject is important.
- HOW you will develop the argument.
- You can make a natural transition into the body of the presentation by concluding the beginning with guidelines for how you will proceed.
- These are called signposts.
- They make your thoughts an easy trail to follow.
- An effective ending repeats the recommendation or the strategies that were presented, and reinforces the need for action.
- Then, you want to end on a strong point, something that will keep them thinking and propel them to act.
Limit Your Information
- Restrict your agenda to one specific situation or problem.
- Cognitive psychologists tell us that people can remember between three and seven items.
- Business people are likely to remember only three.
- If you have a lot of points to cover, group them.
- Your audience will remember your points better when they are supported with appropriate pictures and stories.
- Who is the decision maker or decision makers?
- How much does the decision maker(s) know about the situation?
- How does the decision maker(s) view the situation?
- How will the decision maker(s) react to the proposal?
- Who else will attend the presentation?
- What are their views of the presentation or proposal?
- Who else will be affected by this presentation?
- What’s the next step?
- What is my revised objective or fallback position?
Your Speaking Voice
- Facial Expressions
- Eye Contact
- Luck is what happens when preparation meets opportunity.
- The easier it is to do, the harder it is to change.
- Teamwork gives you twice the results for half the effort.
- Don’t let what you can’t do interfere with what you can.
- Humor is always the shortest distance between two people.
- Anyone can make a mistake, but to really mess things up requires a computer.
- People always have two reasons for doing things: a good reason and the real reason.
- People who think they know it all are a pain in the neck to those of us who really do.
- An expert is someone who knows more and more about less and less until he knows everything about nothing.
- The human brain starts working the moment you are born and doesn’t stop until you stand up to speak in public.
Intonation is a good indicator of how you feel about what you are saying essential for Guide to improve Your Presentation Skills.
- We’re doing well in Europe, but not in the Middle East.
- Turnover is down, but productivity is up, and for the second year running.
- In Mexico we’re number one, in Argentina we’re number one, in Chile we’re number one, but in Brazil we’re nowhere.
Mastering Your Material
- Rehearsals allow you to feel comfortable with your presentation material.
- If you’re rehearsing by yourself, play the devil’s advocate and ask yourself hard questions.
- If you can find a guinea pig, ask them to role play what the decision maker might ask.
- Your choice of words also reveals your mastery of the material.
- Your delivery will have much more meaning and power if you use precise, strong language.
Add Punch to Your Presentation
The Power of Threes
- Experienced speakers know that there is power in threes of anything.
- Examples: Julius Caesar, Winston Churchill.
- Think of all the examples there are in our lives and our literature.
- Help you give a lot of information in a very short space of time.
- Good visuals speak for themselves and require little or no description, but you often need to draw your audience’s attention to one or two key points.
- The effect of good visuals can be ruined by reading them word for word.
- Be generous with white space.
- Use clear headings and sub-headings.
- Highlight, but don’t overdo it.
- Types of highlighting:
- – Bullets
- – Italic print
- – Underlining
- – Color
- Use graphics with caution.
- Don’t ask technology to do your job.
- Always have a backup plan.
Add Punch to Your Presentation Skills
About Type Styles and Size
- Choose a solid, plain typeface that is easy to read.
- Don’t combine a lot of typefaces on one page. If you do use different typefaces, use them consistently.
- Make sure the type size is big enough for your audience to read.
- Don’t use all capital letters, except in headings or brief statements.
- Headings should be noticeably larger than text.
- Serif typefaces, with hooks on each letter, make text easier to read.
Common Types of Visual Aids
- Computer Aided
- Overhead Transparency
- Flip Charts
- White Board
- Chalk Boards
- – Attention grabber
- – Purpose
- – Agenda
- – Benefit for target audience
- – Three Points (with statistics or examples)
- – Summary
- – Specific action
- – Strong final statement
Feeling lost? Get in touch with us for your next session on Presentation Skills Training – Animate the Influence with creative Presentation Skills